Final Oral Exam Information

Final Oral Exam Instructions:

Early Preparation

Contact your committee members as early as possible to schedule your Final Oral. Faculty schedules fill up quickly, especially in the spring.

Prior to Your Final Oral

Students must submit the Final Oral Exam forms four weeks in advance of the final oral. Students may schedule the final oral only after the advisor indicates that the draft of the theses is sufficient for scheduling the exam.

Complete a committee Reconstitution Form if any of your doctoral committee members have changed. Submit the signed form to Lindsay for approval by the Vice Chair of Graduate Affairs. This form must be submitted four weeks prior to the final oral examination. Reserve equipment such as an LCD projector from the Storeroom (A225 FH) in advance.

If you are going to apply to pay the Doctoral Filing Fee, please note that it must be completed and submitted to the Graduate

Division in 1255 Murphy Hall by the end of the second week of the quarter in which you are planning to file the dissertation.

Students typically provide committee members with a copy of the dissertation 10-14 days prior to the Final Oral. (Discuss the timing

with your chair). Prepare two copies of your dissertation signature page, which you will need to bring to the final oral. Remind your committee members of the day, time, and room of the oral. Providing refreshments for committee members at dissertation orals is not an obligation, but students may wish to supply some snacks, and coffee is provided by the department.

The Day of Your Final Oral

Lindsay will bring the Results of the Final Oral form to the exam room, along with your folder.

Final Oral Exam Forms

Submit these forms to Lindsay below at least four weeks prior to your final oral exam. We suggest that you use Acrobat Professional on the PCs in the Grad Computer Lab (3457 FH).

Form #1 – Final Oral Exam Data Form

Form #2 – Final Announcement Form Please print out the SAMPLE announcement and use this as a guide. Be sure to accurately list your committee member's full title (i.e., If committee member is a Professor in Residence, this entire title must be listed on the announcement.) When a committee member's name, title, and department extends to a second line below the first line, please indent the second line. This can be achieved by pressing "Enter" where the line breaks, and pressing the space bar several times.

Reconstitution of Doctoral Committee Information

Helpful Links

Doctoral Filing Fee Applications Complete this form if you are eligible to pay off a filing fee in lieu of registration. Read the terms on the form carefully.