Outlook Calendar Sharing

If you have any questions about sharing your calander with others or adding a shared calendar, please submit a helpdesk request.

Allow others to view you calendar

  1. Click the Calendar icon in the lower-left corner of the Outlook window to switch to the Calendar view. 
    Calendar Icon
     
  2. Click the Share Calendar button in the Share section of the ribbon.
    Calendar Ribbon
     
  3. Click the To button.
    Share Calendar 1
     
  4. Type the name of the person to whom you would like to share your calendar, select that person’s name in the search results box, and click the To button.  Then click the OK button.
    Add Users
     
  5. Select “Full Details” and then click the Send button. 
    Share Calendar 2
     

Set a specific meeting as private

  1. Click the Calendar icon in the lower-left corner of the Outlook window to switch to the Calendar view. 
    Calendar Icon
     
  2. Double-click the meeting title to open the meeting properties.  Select the Private button and click the Save & Close button.
    Meeting Properties
     

Add a shared calendar

  1. Click the Calendar icon in the lower-left corner of the Outlook window to switch to the Calendar view. 
    Calendar Icon
     
  2. Right-click on "Other Calendars", select Add Calendar, and then select Open Shared Calendar...
    Calendar Menu
     
  3. Click the Name button
    Open a Shared Calendar 1
     
  4. Type the name of the person whose calendar you would like to add, select that person’s name in the search results box, and click the OK button. 
    Select Name
     
  5. Click the OK button. 
    Open a Shared Calendar 2
     
  6. Note: it may take a few minutes for shared calendar events to show up in your calendar.