News & Updates

Amazon Business

Campus Purchasing is pleased to announce that UCLA will be moving to Amazon Business on Tuesday, July 24th, for P-Card transactions. This change to Amazon Business will allow departments to shop using UCLA's muli-user business account. The benefits related to this conversion from Amazon to Amazon Business are:

  • Unlimited Free 2-Day Shipping on ALL qualified orders
  • Business pricing and quantity discounts on millions of items
  • Business Customer Service Team
  • Departments may purchase a tangible item for employee service or safety awards to be in compliance with IRS requirements
  • Department members can be invited to the account as "window shoppers" to create shopping carts for review, approval and purchase
  • Requests for reimbursements associated with personal credit cards for Amazon purchases should be avoided
  • Shoppers will be warned on the description page if the item they are buying violates policy
  • Improved data collection and reporting capabilities 

*Further information to come

Office Depot

Campus Purchasing has changed the Login Name and Password to the non-BruinBuy users Office Depot browse site. New login name-UCBROWSE1a (case sensitive) & password-BROWSE4u (case sensitive) https://business.officedepot.com/

Note: The browse-only login credentials will suspend after 3 failed attempts 

 

Technology Infrastructure Fee (TIF) Rates

Information Technology Services has announced Technology Infrastructure Fee (TIF) rates for AY 2013/14. Effective July 1, 2013, TIF rates are $35.42 per FTE per month. These costs should only be budgeted for sponsor funded effort and should not be applied to summer compensation for faculty on academic year appointments.

Sponsored Research

New! - Data Management Tool: Effective January 1, 2011, NSF proposals must include a 2-page Data Management Plan (DMP). The plan should describe how the proposal will confirm to NSF policy on the dissemination and sharing of research results. If proposals do not include a DMP, they will not be submitted. If you have questions about this new tool, please contact the UCLA Library at data@library.ucla.edu. A DMPTool is available to researchers through UCLA Library at https://dmp.cdlib.org. Check out the New Video Demo of the DMPTool here!: http://blogs.library.ucla.edu/sel/2012/02/02/new-video-demo-of-the-data-management-plan-tool-dmptool.

New! - NIH Salary Cap: Effective 12/23/11, the Executive Level II salary cap has been decreased to $179,700. Link to NIH notice: http://grants1.nih.gov/grants/guide/notice-files/NOT-OD-12-035.html.

Reminder! - Late Document and Award Submissions: Please be reminded that proposals and supporting internal documents are due to OCGA for review 5 working days before they need to be submitted electronically or mailed. OCGA still continues to receive "late" proposals and supporting documents which can result in serious ramifications when the proposal undergoes the review process.

Incomplete proposals risk the following:

  • Delayed award set-up
  • Insufficient time to for a meaningful OCGA review due to delay in obtaining at least the minimum documents
  • Full compliance with sponsor regulations is not ensured if sponsor regulations are not provided
  • Insufficient time to correct errors/validations that arise from sponsor systems

Dangers in late proposal submission include:

  • Sponsor rejection of incomplete proposals
  • Invalidation and system errors
  • Underfunding due to budget errors
  • Compliance issues that would cause UCLA to reject the award
  • Delas in processing awards

Don't let this happen to you! NIH warns against potential dangers when submitting an application too close to the deadline. See NIH OER article on "Dangers in Delay": http://nexus.od.nih.gov/all/2011/12/28/the-dangers-in-delay.

Importance of Timely Submission of Electronic Grant Applications

With a number of NIH standard deadlines approaching, we want to remind everyone of the importance of timely submission of electronic applications. Grants.gov, the system that receives our applications from S2S Grants, is experiencing connectivity issues which have resulted in submission delays and/or failures. Grants.gov is actively investigating the issue, but has not been able to identify it as yet.

While sponsoring agencies will generally make allowances for serious Grants.gov system issues in accepting late applications, some sponsors may not. In addition, the time it takes to complete the submission process under "normal operation" of Grants.gov and sponsor systems is usually minutes, but under particularly heavy system loads it could be hours.

NIH cautions applicants to submit applications well in advance of the deadline and notes an " increasing backlog of "last minute" applications on submission due dates. For one December due date, more than 1,000 applications were submitted in the final hour. This rush of submissions can create a potential back-log in processing; checking for errors can take up to 4 hours. Remember that a submission must be error free before it can be sent on for review. " http://nexus.od.nih.gov/all/2011/12/28/the-dangers-in-delay.

Please check out important bulletins on Contract and Grant protocols, policy updates, and general office procedures.